PTA Financial Procedures

Gifts, including appreciation gifts or sympathy gifts, must be purchased with personal, not Association funds. This does not include recognition certificates and pins for Honorary Service Awards.

Insurance coverage is for PTA-sponsored events, as voted on by the Executive Board and Association. PTA insurance does not cover the events or activities of other campus organizations or groups.

Reimbursement request forms are available in the PTA mailbox in the school main office and on the PTA website at www.JMISPTA.org.

Payments of $600 or more during a calendar year made to individuals for services rendered, who are not employees, must be reported on the IRS Form 1099-MISC.  All vendors should be paid directly by the PTA so that the annual totals can be easily tracked. Payments made to vendors by a third party, who then submits paperwork to the JM PTA for reimbursement, are strongly discouraged.

A budget committee will be appointed by the Board-elect (typically incoming and outgoing Presidents, incoming and outgoing Treasurers and the Principal) in April each year and will meet to prepare the draft budget. In addition to the Treasurer, who chairs the committee, recommended members of the committee include the Vice President Community, Vice President School Support, Principal, and President (ex officio).